Limendo mERP for Professional Services – Transparent Projects, Optimized Execution
mERP hosting solutions: Flexibility and scalability for your business
For mERP, we offer a variety of hosting solutions that can be flexibly adapted to the requirements and growth of your company. Our more affordable options start with a so-called shared server, where multiple systems run on the same virtual machine. For customers who need higher performance and security, we offer dedicated servers where a virtual machine is provided exclusively for your company.For more demanding requirements, we provide comprehensive solutions with various virtual machines and synchronized databases. This architecture allows us to dynamically scale the system’s capacity, which is especially beneficial as your company grows. The most advanced solutions today use technologies like Kubernetes as a foundation. This means that server capacity can be increased automatically and dynamically depending on the load, so your systems always run optimally. A proven practice is the separation of so-called “jobs”—such as generating monthly invoices from thousands of delivery notes—from regular data entry in the ERP system. These jobs are executed on a separate server, ensuring that users experience no waiting times and that system performance remains unaffected.If you choose to use our Business Intelligence module, we recommend implementing a replica server. This form of setup separates the Business Intelligence processes from regular data entry, thus ensuring optimal performance, especially when handling data-intensive analyses and reports.With these flexible and scalable hosting solutions, we ensure that your ERP system can grow with your business without compromising performance or user experience. As you can see, we are well-prepared to support your company step-by-step through its growth process—or to start right away with a comprehensive solution. We are happy to analyze your current and future needs with you. Incidentally, that’s also one of mERP’s strengths.
The Solution: mERP – The Integrated ERP Platform for Service Providers
Limendo mERP unifies all project, administrative, and financial processes within a single system. Every step, from initial client query and resource allocation to final invoicing, is handled digitally, traceably, and automatically.
Proposal Management & Order Processing
- Rapid Proposal Generation: Templates, centralized price lists, and built-in costing logic accelerate the creation of accurate proposals.
- Automatic Project Creation: A confirmed proposal is instantly converted into an active project, complete with a predefined budget, tasks, and timeline.
- Flexible Pricing Models: Easily define and apply various pricing structures, including hourly rates, fixed-fee (pauschal), or retainer models.
- Transparent Communication: All related documents, client agreements, and emails are centrally stored and linked directly to the project file.
Project Management & Task Control
- Central Project Overview: A single dashboard displaying the status, progress, and budget utilization for all ongoing projects at a glance.
- Task Management: Create, assign, and track individual tasks and responsibilities to team members.
- Phases & Milestones: Clear structuring and definition of project phases and milestones for complex contracts.
- Document Management: Contracts, technical specifications, and internal reports are directly available within the project file.
Resource & Capacity Planning
- Real-Time Resource Overview: Dashboard showing all employee availability, current workload, and specific qualifications/skills.
- Integrated Time Tracking: Hours booked via the time tracking flow are directly associated with projects and final client invoicing/billing.
- Scheduling Calendar: Intuitive drag-and-drop functionality for planning tasks, scheduling appointments, and allocating resources across teams.
Time & Performance Tracking
- Mobile Time Tracking: Employees can capture time and activities via smartphone—even while travelling or working remotely.
- Contextual Logging: Every tracked hour is automatically linked to the correct project, client, and specific service type.
- Approval Workflows: Integrated management workflows allow supervisors and project managers to review and approve time entries easily.
- Automated Billing Transfer: Time data is automatically transferred to the billing module, eliminating manual reconciliation and dual entry.
Billing & Financial Control
- Automated Invoicing (Fakturierung): Generate invoices automatically based on project data, captured time expenditure, or fixed-fee (pauschal) agreements.
- Phased Billing: Support for easy creation of partial, milestone (Abschlags-), and final invoices, ideal for long-running service contracts.
- Direct Ledger Export: Seamless integration with internal Financial and Controlling modules or direct export to local accounting software.
- Financial Dashboard: Real-time dashboard for Accounts Receivable (offene Posten) and profitability analysis, with integration capability to Limendo mERP BI.
Controlling & Business Intelligence
- Project & Client Analytics: Detailed analysis of project profitability, revenue growth, and cost development by client and service line.
- Real-Time KPI Dashboards: Visualization of key metrics like resource utilization, budget variances, and gross margins.
- Forecasting & Trend Analysis: Generating accurate forecasts for future resource needs and revenue development based on historical data.
Modularity & Seamless Integration
- Flexible Scalability: Start with core modules like Project Management and Time Tracking, then seamlessly expand functionality later to include CRM, Procurement, or Controlling.
- Limendo API Hub: Open, API-First interfaces enable straightforward integration with your existing specialized or legacy tools.
The Outcome: Transparency, Efficiency, and Improved Profitability
With mERP, Professional Services firms establish a seamless, end-to-end digital process landscape. The result is reduced manual effort, comprehensive overview, and accelerated decision-making.
Key Advantages:
- Up to 50% Reduction in administrative and non-billable effort.
- Enhanced Project Transparency driven by real-time data on status, costs, and progress.
- Faster Billing Cycles—resulting in fewer outstanding debts (offene Posten) and significantly improved liquidity.
- Optimized Resource Utilization achieved through data-driven capacity and scheduling planning.
- Increased Client Satisfaction delivered by punctual and fully traceable project outcomes.
mERP thus provides the foundation for professional, scalable service management, actively supporting your enterprise's digital transformation journey.
Conclusion
mERP for Professional Services is the complete solution for Project, Resource, and Billing Management. By combining a modular architecture, cloud availability, and intuitive operation, mERP ensures maximum transparency and efficiency across your entire organization. Whether you are an Agency, Consulting Firm, or IT Service Provider—mERP empowers you to keep all projects, time tracking, and finances firmly under control.
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