Limendo mERP for Project-Based Services & Contracting – Precision in Execution and Costing
The ideal basis for implementing data-driven decision-making
The mERP Business Intelligence module uses a special replica database that ensures that extensive data processing and analysis do not impair the speed and performance of the operational system. The data is replicated from the main database and processed in a separate environment. This allows large amounts of data to be analyzed without disrupting ongoing business operations.
The module focuses on the preparation of standard data from the areas of sales, production, purchasing, and financial key figures. This information is organized in so-called “cubes” – multidimensional data structures that enable in-depth analysis of complex relationships.
The data is visualized using Microsoft Power BI, a market-leading business intelligence solution according to Gartner Research. Power BI enables intuitive and understandable presentation of company data and offers cross-platform access: whether via iOS, Android, Windows, or macOS, the most important key figures are available at any time and can be viewed in real time. This is particularly advantageous when quick decisions are required or you are on the go.
A key advantage of the mERP Business Intelligence module is that its standard components are ready for immediate use. They are designed to greatly reduce the internal effort required for implementation and use. Companies can get started right away, without long development phases, and immediately benefit from data-based insights—saving time and resources.
In addition, the module offers comprehensive customization and expansion options. If there are special requirements, the solution can be individually configured so that all relevant data sources and key figures are included in the evaluations and reports. The reports can be tailored precisely to specific business needs.
In addition to classic static reports, the system provides interactive dashboards. These allow for a detailed analysis of company data and can be set up to display the most important key performance indicators (KPIs) in real time. This supports the continuous monitoring of company performance and enables immediate intervention in the event of deviations or critical developments.
- Cumbersome Proposal and Bid Management: Inefficient process for capturing tender specifications and accurately calculating large-scale project bids.
- Lack of Centralized Project Control: No clear oversight on active projects, upcoming jobs, and critical delay points across multiple sites.
- Non-Optimized Inventory/Tooling: Lack of visibility into on-site material stock, tool allocation, and critical restocking requirements.
- Fragmented Customer Data: Customer contacts, proposals, and invoices are scattered across disparate systems, hindering service quality and upsell opportunities.
- Inaccurate Mobile Time Tracking: Field employees use manual time sheets, leading to high error rates and disputes in payroll and client billing.
- Delayed Post-Calculation (Job Costing): Difficulty determining the true profitability of a project due to the absence of automated cost-vs-budget comparison.
These challenges severely impact efficiency, overload the organization, and slow down critical digital transformation efforts.
The Solution: Limendo mERP – The Integrated, Practical ERP Platform for Contracting Firms
mERP is the integrated platform designed to digitise the daily operations of contracting and project-based businesses. Every workflow, from Proposal Generation to Final Billing, is managed within one system—transparent, mobile, and user-friendly.
Proposal & Job Order Management
- Rapid Proposal Generation: Create detailed proposals in minutes using predefined service and material item positions. Tender specifications and complex BOQs can be easily imported via Excel.
- Automated Costing & Pricing: Prices, client-specific discounts, and statutory charges/taxes are calculated automatically.
- One-Click Order Conversion: Proposals are instantly converted into active job orders, including immediate scheduling, resource allocation, and project planning setup.
- Change Order Management (Versionsverwaltung): All change requests and amendments are version-controlled and auditable—ideal for managing complex scope variations.
Material, Tooling & Inventory Management
- Centralized Material Overview: All materials, essential tooling, and stock items are digitally tracked in real-time.
- Mobile Data Capture: All goods receipts and issues (including site-to-site transfers) are digitally recorded via mobile scanner at the warehouse or site.
- Automated Reordering: mERP identifies material requirements proactively, suggesting or triggering purchase orders to prevent site delays.
- Vendor Integration: Interfaces to major suppliers and wholesalers allow for direct ordering and real-time price comparisons.
- Inventory Valuation & Audit: Real-time overview of current stock levels, inventory valuation, and streamlined audit processes.
Mobile Time Tracking & Deployment Planning
- Mobile Time Tracking: Employees record work hours and project progress directly via a web browser on a smartphone or tablet (no app download required).
- Automatic Allocation: Hours are automatically allocated to the correct project, job tasks, and client accounts.
- Digital Deployment Planning: Clear calendar view for managing teams, site logistics, and specialized machine scheduling.
Project Management & Real-Time Job Costing
- Real-Time Project Overview: All project information—from costs incurred to progress status—centralized in one location.
- Automated Job Costing: Immediate comparison of planned (budgeted) costs versus actual costs incurred for accurate margin analysis.
- Task Allocation: Clear definition and transparent management of responsibilities and deadlines.
- Dashboards & Analysis: Instant insight into profitability, resource utilization, and material consumption.
- Business Intelligence: The mERP BI Module enhances data transparency, allowing critical metrics to be accessed anywhere via integrated Microsoft Power BI.
Invoicing, Billing & Finance
- Invoicing on Demand: Proposals and completed job orders are automatically converted into invoices.
- Milestone and Progress Billing: Full support for Running Bills (Progress Billing) and Advance Invoicing, ideal for construction and long-term contracts.
- Digital Document Archiving: All documents and receipts are centrally stored and instantly retrievable for audit purposes.
- Integrated or Exportable Accounting: Manage all core accounting tasks within mERP or seamlessly export compliant data to your CA/Tax Consultant (e.g., Tally or other local platforms).
Mobility & Enterprise Cloud Advantages
- Cloud-Based: Access from any location without the need for complex local installations.
- Data Security: Compliant hosting, regular backups, and encrypted communication. Partnering with Microsoft Azure guarantees enterprise-grade security and reliability.
Proven Concept – Recent Case Studies from Manufacturing and Trade
From centralized, data protection-compliant employee management to capacity planning, digital work orders, and complete traceability from order to construction site, mERP supports the quality standards of the long-established South Tyrolean company Aster in Jensien.
Click here for the case study
The Outcome: Transparent Workflows, Accurate Costing, and Increased Profitability
With Limendo mERP for Contracting, firms can digitize their processes without heavy IT overhead—making operations simple, secure, and efficient.
Key Advantages for your Enterprise:
- Up to 40% Time Savings on non-billable, administrative tasks.
- Precise Job Costing through automated, real-time cost tracking.
- Minimized Errors thanks to a single, central data foundation.
- Improved Planning Certainty for resources, material procurement, and project deadlines.
- Fully Mobile Deployment—usable directly at the construction site or client premises.
Contracting firms gain comprehensive oversight, save valuable time, and significantly boost their profitability—all without undertaking complex IT projects.
Building a Digital Foundation for Service Excellence
mERP from Limendo is the ideal solution for contracting firms seeking to digitize and simplify their complex workflows. With integrated Project, Time, and Material Management, the system creates transparency, reduces errors, and dramatically boosts efficiency in the back office and on the job site. This ensures that more time is dedicated to core services, quality execution, and client satisfaction.
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